If you display more details of a product you can amend or
input additional information which will aid a variety of tasks, including:
1 Stock location (using the bin/location field)
2 Couriers total order weight. If the related product for each order
has its weight entered then the total order is calculated. This can then be
displayed (and exported, if required) using the Order Total weight field (from
Customize View dialog).
3 You can produce a Suppliers report, to easily reorder products (for
your stock)
4 Work out the profit you are making on each order (and the total)
Main Details
Most of the fields will be filled in if the product has been created from an
order. You can enter any additional information, which is used in other areas
of One Stop Order Processing. You can display your prices with or without VAT
included.
Order Type SKUs
Each product can have a different SKU for each selling platform. If you don't
define any specific platform SKU the main SKU/Code is used. For example, on
Ebay the Custom field could be EB24, on Amazon your own product ID could be
B00QFG88904. For Actinic the main product code is used (not defined on this
page), of KLIO50.
When any orders are imported the relevant product is found
using the Order Type SKU and the that order updated with the relevant main SKU
and the stock levels adjusted, if required.
Stock
You can enter the actual cost price of the item (to work out profit) and the
actual shipping costs, aswell as the sourcing information for the product.
Pack Size
The number of items the person actually gets when they buy 1 product. For example, if you sell 1 case of drink and want to deduct 12 items from stock enter a value of 12. For normal order processing you can use the default value of 1. If you sell the same product as single items or in groups (still as a single item) and want to maintain a single stock control item for the product you can use the following approach:
1 Create a different product for each quantity type.
2 Enter the same main SKU for the product on the Main Details tab.
3 Enter the actual SKU on the Order Type SKUs tab.
4 On one of the products tick Use Stock Control and enter the relevant values.
5 If you tick Use Product with Stock Control Enabled on the Other tab, in the Sharing Stock Over Multiple Products in the Options.
When you enter the Bin/Warehouse Location of the product you can use a textual
location or numeric. This can be useful when printing the picking list (which
can be printed in Bin order).
Suppliers
You can select up to 3 suppliers for a product. You can type in a name or enter
part of their ID and click on the Find button. This will then display
the Supplier browser.
Stock Control
Using Stock Control you would typically have a reorder level and an out of stock
level. You should set the reorder based upon the lead time required to obtain
new supplies of the product. You may want the out of stock level to be higher
than 0 so that you always at least of the product in stock (e.g. to allow photos
to be taken of the product or for new supplier comparison).
Current Stock
The number of the product that you have available.
Reorder Level
When your stock gets at or below this level you need to order some more stock. This can be shown on the Reorder Stock Report. You can automatically calculate this value so that you never run out of stock.
Min. Reorder Stock Level
This is the lowest amount to use for the Reorder Stock. This is used for slow selling items that don't have sales in the defined number of days
of sales (where the figure would be 0) for automatic calculation.
Out of Stock Level
This is the number of items that means that you have no stock left. This is normally 0, but you may always want to have at least 1 of these available.
Reorder Lead Time
The time for the product to be in stock (built of from a supplier). This needs to be taken into account when reordering.
Pack Reorder Size
The number of units that you have to update/buy the stock, e.g. in packs of 12.
Automatically calculate Reoder Level
If you want to predict the stock reorder level based upon previous sales tick this option. The reorder levels are calculated whenever you import orders or use the Products->Stock Control->Recalculate Stock Reorder Levels.
Number of Days of Stock to Hold
Based upon the previous days sales this is the number of days of stock that you need to hold.
Calculation method for finding Reorder Level
There are 3 different ways to work out how much stock to hold.
1. Calculate using Number of Days of Stock to Hold Value
This is the same value used to calculate orders from. For example, to provide the next 7 days of orders based upon the last 7 days sales.
You can choose to include the stock lead time to work out the value.
2. Calculate using Average Over previous n Days
For example, based upon the last 180 days you can work out the next 7
days requirements.
3. Calculate to have minimum stock (uses Lead Time)
This uses the lead time for the product to make sure that you don't hold unnecessary stock (e.g. for expensive items).
There are 3 ways to calculate the reorder levels
1. By clicking on the Calculate Now button.
2. After orders are imported the new reorder levels are calculated.
3. You can select the Products->Recalculate Stock Reorder Levels menu option.
You can also set up defaults for new product stock details aswell as set stock details for all products by selecting the Products->Stock Control->Update Product Stock Details menu option.
Notes
You can add your own information for the product, ordering notes etc.
Custom Values
If you want to add your own values to a product enter them into this field. You can add up to 20 additional pieces of information to each product. Click on the name of the field to change the name of the field.